Sr Commercial Scheduler

JOB SUMMARY

Plans, schedules and monitors inbound and outbound movement of commodities by rail and associated transload operations to support commercial, refinery, inventory and customer requirements. Determines material and transportation requirements and coordinates the efficient movement of materials with Commercial, Refining, Operations, Transportation, railroads, transload facilities, customers and third-party service providers. Monitors railcar availability, utilization and railroad service and assists in resolving transportation and transload exceptions. Applies working knowledge of railcar requirements, railroad operations, transloading activities and applicable transportation regulations to support safe, compliant and cost-effective execution.

EDUCATION AND EXPERIENCE

• 4 year / Bachelor's Degree (Required)
• In lieu of the above education requirements, an equivalent combination of education and experience may be considered.
• Five (5) or more years experience in transportation, logistics, commercial scheduling, rail operations or a related field (Required)
• Three (3) or more years of direct experience with rail transportation, rail scheduling, railroad operations, private railcar fleet management or similar rail activities preferred.
• Experience with refinery, terminal, transload, petroleum, petrochemical or hazardous-material transportation preferred.
• No Licensure or Certification Required.

JOB REQUIREMENTS

• General knowledge of materials movement: scheduling, inventory control and month end reconciliation, including a working understanding of rail transportation and transload operations.
• Coordinates daily, weekly and monthly scheduling of material movements across designated locations, including rail movements between refineries, terminals, customers, storage locations and transload facilities.
• Coordinates with railroads, facilities and commercial teams on railcar ordering, placement, release, routing, waybilling, tracing and resolution of movement exceptions.
• Monitors railcar supply, loaded and empty positions, fleet utilization, cycle times, storage and shop status to support commercial and operational requirements.
• Understands railcar types, capacities, commodity and service considerations, qualification requirements and operating restrictions and identifies conditions requiring technical or regulatory review.
• Understands the role of transloading within Delek's transportation network, including rail-to-truck and truck-to-rail movements, facility capabilities, product-handling requirements, scheduling constraints and coordination with third-party transload operators.
• Coordinates commercial and transportation requirements with transload facilities, including product volumes, railcar and truck availability, loading and unloading schedules, inventory, documentation and service-provider performance.
• Identifies potential scheduling delays, railroad service issues, equipment or transload constraints, issues or process gaps and submits recommendations to management.
• Monitors inventory levels and assists in implementing movement strategies to maintain operational efficiency, including evaluation of rail, storage and transload alternatives when appropriate.
• Identifies fluctuation in inventory levels that impacts overall movement strategy and submits recommendations to management.
• Manages and resolves escalated issues related to invoicing, loading, and delivery discrepancies, railroad service, railcar availability and transload execution.
• Enters and ensures accuracy of scheduling data, railcar and shipment information, and volume information in internal and external systems.
• Ensures compliance with contract terms and assists in maintaining accurate contract records, including applicable railroad and transportation-service requirements.
• Maintains working knowledge of applicable railroad, DOT/PHMSA, FRA and AAR requirements associated with assigned rail movements and recognizes issues requiring technical, regulatory, EHS or operational review.
• Recognizes and escalates railcar suitability, mechanical, product-handling, transload, regulatory or safety concerns to the appropriate technical authority before execution.
• Monitors rail transportation and transload costs, including freight, demurrage, storage, switching and other accessorial charges, and identifies opportunities to improve transportation economics and asset utilization.
• Collaborates with internal departments and external transportation providers to support customer service and operational goals.
• Completes necessary documentation and data entry for contracts, pricing, and master data setup, transportation movements and applicable shipment records.
• Supports coordination with railroads, railcar lessors, repair facilities, storage providers, transload operators and other transportation service providers.
• Participates in special projects or tasks as assigned, including rail and transload optimization, new transportation opportunities and process improvements.
• Assists with onboarding and mentoring of less experienced schedulers.

CORE COMPETENCIES

CHANGE AGILITY (LEVEL 2 SUPPORTING):

Identifies, initiates, and adapts to organizational changes that foster enhanced effectiveness, efficiency, safety, and ultimately business results.

COLLABORATION (LEVEL 2 SUPPORTING):

Sees connection points across the organization and partners effectively with others to achieve common goals.

DECISION MAKING (LEVEL 2 SUPPORTING):

Selects a course of action to reduce risk and uncertainty and create optimal outcomes.

DRIVE FOR RESULTS (LEVEL 2 SUPPORTING):

Drives to achieve challenging performance objectives.

TEAM BUILDING (LEVEL 2 SUPPORTING):

Builds trust, fosters openness, and provides support. As the manager of a team, selects and motivates a strong team.