Executive Assistant

JOB SUMMARY

Provides administrative support to executive employees in the organization. Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc. Receives, screens and directs incoming calls, visitors, mail and email. Maintains files, records, calendars and diaries. May arrange business travel, coordinate meeting arrangements, and/or track expenses.

EDUCATION AND EXPERIENCE

• High School Diploma or GED (Required)
• In lieu of the above education requirements, an equivalent combination of education and experience may be considered.
• Eight (8) or more years Experience in administrative support (Required)
• No Licensure or Certification Required.

JOB REQUIREMENTS

• Attention to Detail
• Relationship Management
• Organizational Savvy
• Organizational skills
• Time Management
• Written and Verbal Communication
• Confidentiality
• Must be reporting into a C-Suite position
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information and initiating communications
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, travel, and other activities
• Works closely with Company Executives to keep them informed of upcoming commitments and responsibilities and following up appropriately
• Successfully completes critical aspects of all deliverables with a hands-on approach, including drafting letters, maintaining files and records related to all Board activity and follow-up
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures
• Handles invoicing management for team/department/executive, etc. utilizing company's processes and systems
• Plans, executes, and facilitates events for the site/department/team/manager, etc.
• While this job description aims to provide a comprehensive overview of the role, it may not detail every task or responsibility required.

CORE COMPETENCIES

CHANGE AGILITY (LEVEL 1 DEVELOPING):

Identifies, initiates, and adapts to organizational changes that foster enhanced effectiveness, efficiency, safety, and ultimately business results.

COLLABORATION (LEVEL 1 DEVELOPING):

Sees connection points across the organization and partners effectively with others to achieve common goals.

DECISION MAKING (LEVEL 1 DEVELOPING):

Sees connection points across the organization and partners effectively with others to achieve common goals.

DRIVE FOR RESULTS (LEVEL 1 DEVELOPING):

Drives to achieve challenging performance objectives

TEAM BUILDING (LEVEL 1 DEVELOPING):

Builds trust, fosters openness, and provides support. As the manager of a team, selects and motivates a strong team.