Contracts Manager

JOB SUMMARY

The Contracts Manager for a refinery oversees and manages all contractual agreements related to refinery projects, ensuring compliance with legal, financial, and operational standards. This role involves negotiating, drafting, and managing contracts with vendors, suppliers, contractors, and other stakeholders while minimizing risk and maximizing value for the refinery. Coordinates closely with project managers, procurement teams, and legal counsel to ensure contract terms are met, deadlines are respected, and any issues are swiftly addressed.

All activities will be performed in support of the strategy, and vision of the organization. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. All activities must be in compliance with Equal Employment Opportunity laws, HIPAA, ERISA, and other regulations, as appropriate

EDUCATION AND EXPERIENCE

• 4 year / Bachelor's Degree (Required)
• In lieu of the above education requirements, an equivalent combination of education and experience may be considered.
• Two (2) or more years RFx Experience (Required)
• Four (4) or more years Procurement, Contract Administration or related experience (Required)
• No Licensure or Certification Required.

JOB REQUIREMENTS

• Business Acumen
• Compliance
• Contracting
• Contract Negotiating
• Influencing
• Project Management
• Relationship Management
• Risk Management
• Workflow Systems
• Communication
• Manages contracting activity for a portfolio of spend categories to optimize the supply base and deliver financial benefit from supply chain improvements and strategic initiatives
• Execution of strategic & tactical sourcing processes (RFP, RFI, RFx) for 3rd party non-hydrocarbon spend, incorporating local market intelligence, conducting sourcing events, bid evaluations, commercial negotiations, supplier selection and contract award &
• Conducts contract negotiations & redlines for all new agreements, contract expirations and renewals, while ensuring accuracy and completeness of the contract development and execution process
• Develops and implements clear and concise supply contracts, aligned with contract templates and considering all legal and commercial dimensions, including remuneration mechanisms, key risks (supply, commercial, legal), and exit strategies
• Reviews contract performance and ensure compliance with contract pricing, terms and conditions and service levels; Assists with Supplier Performance Management to minimize contract value leakage and ensure contract compliance
• Ensures appropriate contract files and managed and maintained in accordance with the Contract Administration process, document retention policy and audit activity
• Ensures stakeholders understand all key terms and conditions of an agreement, including business risk, commercial implications and commitments made, prior to contract execution; Outlines any deviations to Delek’s standard templates
• Builds credibility with internal and external stakeholders to ensure adoption of center-led sourcing and procurement initiatives; Ensures collaborative interaction to understand operational needs, while providing effective and efficient support
• Tracks and maintains measurable performance metrics for the site contracting and sourcing activities to include (but not limited to) spend under management, compliance to category strategies, internal order placement performance, and Value Creation
• Enables compliance with standardized contracting and procurement practices and procedures for all key areas within the Supply Chain Function
• Serves as peer mentor for team, providing guidance and instruction to less experienced team members
• Provides guidance to less experienced Specialists on complex/escalated issues
• While this job description aims to provide a comprehensive overview of the role, it may not detail every task or responsibility required.

CORE COMPETENCIES

CHANGE AGILITY (LEVEL 2 SUPPORTING):

Identifies, initiates, and adapts to organizational changes that foster enhanced effectiveness, efficiency, safety, and ultimately business results.

COLLABORATION (LEVEL 2 SUPPORTING):

Sees connection points across the organization and partners effectively with others to achieve common goals.

DECISION MAKING (LEVEL 2 SUPPORTING):

Selects a course of action to reduce risk and uncertainty and create optimal outcomes.

DRIVE FOR RESULTS (LEVEL 2 SUPPORTING):

Drives to achieve challenging performance objectives.

TEAM BUILDING (LEVEL 2 SUPPORTING):

Builds trust, fosters openness, and provides support. As the manager of a team, selects and motivates a strong team.

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