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Turnaround Projects Controls Manager

Date: Mar 8, 2019

Location: LA:Krotz Springs, LA - Louisiana, US, 70750

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Delek US Holdings, Inc. is a diversified downstream energy company with assets in petroleum refining, logistics, renewable fuels and convenience store retailing.  The refining assets consist of refineries operated in Tyler and Big Spring, Texas, El Dorado, Arkansas and Krotz Springs, Louisiana with a combined nameplate crude throughput capacity of 302,000 barrels per day.

 

The logistics operations primarily consist of Delek Logistics Partners, LP.  Delek US Holdings, Inc.and its affiliates own approximately 63% (including the 2 percent general partner interest) of Delek Logistics Partners, LP.  Delek Logistics Partners, LP (NYSE:DKL) is a growth-oriented master limited partnership focused on owning and operating midstream energy infrastructure assets.

 

The convenience store retail business is the largest 7-Eleven licensee in the United States and operates approximately 300 convenience stores in central and west Texas and New Mexico.

 

 

JOB DESCRIPTION:

The Project Controls Manager is the focal point for maintaining continuous control over scope development, planning, materials, estimating, scheduling and cost control of the turnaround. The Manager is responsible for all project controls personnel assigned to the team.  Relies on extensive experience and judgment to plan and accomplish goals.  Performs a variety of tasks.  A wide degree of creativity and latitude is expected.

RESPONSIBILITIES

  • Manage the team on a day-to-day basis, validating the work scope and delegating work to the planners and schedulers.
  • Integrate planning, scheduling, estimating and costing into one interrelated function.
  • Maintain constant communication with all T/A personnel to develop and disseminate T/A cost and schedule requirements.
  • With the T/A Manager, ensure the budget template and estimates are accurate.
  • Prepare the T/A management reports (cost and schedule) and graphs on a daily basis during the T/A period (between oil-out date and oil-in date).  Outside of this period, prepare reports at a frequency as decided by the T/A Manager.
  • Advise T/A management of schedule problems and/or cost deviations together with conclusions and recommendations to resolve problems.
  • Ensure T/A management best practices are utilized to appropriate level for each given T/A.
  • Accumulate, analyze, and furnish historical cost and planning data per guidelines of T/A management best practices.
  • Provide technical support and training to all T/A personnel in cost, planning and scheduling techniques.  Also, ensure that all contractors’ personnel have a good understanding of the use of shift schedules and physical work completion reporting.

PRE-TURNAROUND

  • Coordinate gathering and development of the turnaround scope from all departments, including but not limited to Operations, Inspection, Maintenance and Engineering.
  • Assist turnaround manager in the review of scope collected to evaluate the justification for work scope in the turnaround.
  • Function as the focal point of all planning, materials, estimating, documentation and scheduling activities.
  • Identify planning resource requirements and determine on-site-dates.
  • Supervise all planners, estimators, documentation person and scheduling activities.
  • Organize and chair appropriate meetings.
  • Set-up milestone plan for all planning activities including completion dates for preliminary scopes, final scopes and critical path.
  • Track the planning process of all areas, recommend corrective action to turnaround manager.
  • Ensure that long lead materials items are specified and ordered on time.
  • Ensure that standard work-hours and resources are used.
  • Set-up the turnaround calendar for all areas.
  • Develop scheduling criteria based on best practices of all planners.
  • Work with Area Turnaround Coordinators to set feed-out date and feed-in date, and system impacts, for inclusion in the turnaround schedule.
  • Review critical path scope and logic for each area.
  • Coordinate schedules for systems that cross multiple areas (i.e., steam outages, electrical work and other unit outages).
  • Coordinate inspection requirements across all areas working with the inspection department.
  • Set work-force requirements for all sub-contractors, including those that cross multiple areas.
  • Participate in the evaluation of major material purchases and major equipment rentals.
  • Coordinate the overall equipment list.
  • Participate in the evaluations of all subcontractor bids.
  • Prepare the T/A cost estimate and ensure the EWO allowance and contingency are adequate.
  • Develop original daily manpower requirements per craft and track actuals against the requirements.
  • Gather information on original budgets, extra work, actuals and schedule compliance for each subcontractor.
  • Conduct random field quantity survey of material receipts.

TURNAROUND

  • Ensure that the turnaround progress is tracked, and run reports for turnaround managers for all areas combined.
  • Audit planner or tracker updates to assure correct reporting.
  • Analyze schedule reports to identify problem areas and suggest solutions to the turnaround managers.
  • Participate as a member of EWR “extra work request” (R.A.S.R.) committee.
  • Track and assist in the management of the scope growth and EWR “extra work request” (R.A.S.R.) flow process and correct problems as necessary.  Review and approve all estimates for changes to the turnaround estimate and ensure that all EWR (R.A.S.R.) logs, etc., are up-to-date.
  • Monitor craft work-hour expenditures (by major discipline and in total) on a daily basis during the turnaround.
  • Monitor General Site Contractor, Sub-Contractor’s staff and supervision work-hour expenditures (build-up and run-down of these personnel), expenses, etc.
  • Approve the day to day overtime for planning and scheduling staff.
  • Participate in the turnaround daily control meetings and advise of cost/schedule status, defining any problem areas, and recommending corrective action.

POST TURNAROUND

  • Ensure that historical report documentation is collected and properly archived.
  • Assist facilitating post turnaround critique meetings.
  • Review final cost, progress and schedule information.
  • Assist turnaround manager to assure all demobilization activities are timely completed.
  • Review with turnaround management team their performance versus expectations.

REQUIREMENTS

  • Bachelor’s degree (B.S.) in Engineering, Construction Management or related Technical Program from four-year College or University; or 8-10 years related job experience
  • 10-12 years of relevant construction experience.
  • Demonstrated understanding of project cost, earned value, CPM scheduling and detail planning, contract management concepts.
  • Highly organized and detail-oriented individual, commitment to accuracy and reliability.
  • Excellent communication skills and superb coaching/mentoring type of demeanor.  Must be team-oriented and able to work with others
  • Strong leadership skills with the ability to successfully direct and motivate a team inclusive of interacting with contractor personnel.
  • Microsoft Office Products including Excel, Word, and PowerPoint.
  • Proven history of safe work practices and the identification of unsafe behaviors or actions that need correcting in the field.
  • Must be able to take direction from others and to receive constructive feedback without becoming offended.
  • Comfortable working with all levels and functions in a constructive fashion to achieve responsibilities and goals.
  • Advance knowledge of engineering, procurement, contracts and construction projects in the Oil & Gas industry.
  • Lump Sum/Fixed Fee, Cost Plus, Time and Material, T&M NTE and Unit Price contract basis experience.
  • Ability to be hands on in both cost and schedule applications.

PREFERRED QUALIFICATIONS

  • Prior field craft-level experience and management.
  • Experience working on various projects to include coordinating and executing project issues.
  • An in-depth knowledge of field execution during capital projects and/or turnarounds, depending upon the assignment’s environment.
  • Advanced level of experience with Microsoft Excel; i.e. pivot tables, macros.
  • Experience with Primavera Planning and Scheduling Software Platform (e.g., P6) at a planner’s level.
  • Experience with SAP, or comparable Management Information System platforms, and generating notifications, updating statuses, running reports and queries, and generating material requisitions.
  • Ability to prioritize and manage multiple projects – each with multiple tasks.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin, disability status, protected veteran status, or any other characteristic protected by law. Equal Opportunity Employer/Disabled/Veterans.


Nearest Major Market: Lafayette Louisiana

Job Segment: Project Manager, Engineer, Electrical, ERP, Technology, Engineering, Retail

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